Attendoformerly Petpooja Payroll
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Free Time Card Calculator Online

Add punch-in and punch-out times for each day of the week. Get total hours worked, overtime, and payable hours instantly. Built for Indian payroll teams.

Time Card Calculator FREE TOOL
Enter punch-in and punch-out times:
Mon
Tue
Wed
Thu
Fri
Sat
Hours beyond this count as overtime
Total Hours Worked
—
Regular Hours—
Overtime Hours—
* Overtime is calculated as hours beyond the standard hours per day you specify.

What is a Time Card?

A time card is a record of an employee's punch-in and punch-out times for each working day. It is used to calculate the total hours worked, regular hours, and overtime hours for payroll processing. In India, time cards are essential for businesses that pay hourly or daily wages, and for tracking overtime under the Factories Act.

  • Time cards record daily punch-in and punch-out times for each employee
  • Total hours are split into regular hours and overtime based on the standard shift duration
  • Accurate time cards are mandatory for overtime compliance under Indian labour laws

Automate Time Tracking with Attendo

Attendo records every punch automatically through biometric devices and the employee app. Hours, overtime, and breaks flow directly into payroll.

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How to Calculate Work Hours from a Time Card

The calculation is simple: subtract the punch-in time from the punch-out time for each day, then total all the daily hours.

Daily Hours = Punch-Out Time - Punch-In Time

Regular Hours: Hours up to the standard shift duration (e.g., 8 hours per day)

Overtime Hours: Hours worked beyond the standard shift duration

Total Hours: Sum of all daily hours for the period

Time Card Calculation Example

An employee works Monday to Saturday with an 8-hour standard shift.

Monday: 9:00 AM to 6:30 PM = 9.5 hours (8 regular + 1.5 OT)

Tuesday: 9:00 AM to 6:00 PM = 9 hours (8 regular + 1 OT)

Wednesday: 9:00 AM to 5:00 PM = 8 hours (8 regular + 0 OT)

Thursday: 9:00 AM to 7:00 PM = 10 hours (8 regular + 2 OT)

Friday: 9:00 AM to 5:30 PM = 8.5 hours (8 regular + 0.5 OT)

Saturday: 9:00 AM to 2:00 PM = 5 hours (5 regular + 0 OT)

Total: 50 hours (45 regular + 5 overtime)

Why Time Card Tracking Matters

  • Payroll accuracy: Hours worked directly determine salary for hourly and daily-wage employees. Wrong hours mean wrong pay
  • Overtime compliance: The Factories Act requires overtime to be paid at 2x the normal rate. Accurate time cards are the proof
  • Labour law records: Indian labour codes require maintaining working hours records for inspections
  • Productivity tracking: Time card data reveals patterns like late arrivals and overtime trends

How to Use This Time Card Calculator

  • Step 1: Enter the punch-in and punch-out times for each day of the week
  • Step 2: Leave blank any day the employee did not work
  • Step 3: Enter the standard hours per day (e.g., 8 or 9) to calculate overtime
  • Step 4: Click "Calculate Hours" to see total, regular, and overtime hours

Overtime Rules in India

Factories Act: Overtime must be paid at 2x the ordinary rate for hours beyond 9 hours/day or 48 hours/week

Shops and Establishments Act: Varies by state, generally limits daily hours to 9 and weekly to 48

Code on Wages 2019: Proposes 8 hours/day maximum with OT at 2x rate

Spread-over: Total time between first punch-in and last punch-out should not exceed 10.5 hours

Automate Time Tracking

  • Biometric punch: Every punch is recorded automatically. No manual time cards, no buddy punching
  • Real-time sync: Punch data reaches the dashboard in under 2 seconds
  • OT auto-calculation: Overtime is computed automatically based on shift duration
  • Payroll integration: Hours flow directly into salary computation

Attendo (formerly Petpooja Payroll) bundles biometric hardware with cloud-based time tracking software for 30,000+ businesses across India.

FAQ

Frequently Asked Questions

Common questions about time card calculation and work hours tracking.

How do you calculate total hours from a time card? +
Subtract the punch-in time from the punch-out time for each day to get daily hours. Then add up all daily hours to get the total. For example, 9:00 AM to 6:00 PM = 9 hours.
How is overtime calculated from a time card? +
Set a standard shift duration (e.g., 8 hours). Any hours worked beyond that on a single day count as overtime. For example, if the standard is 8 hours and an employee works 10 hours, 2 hours are overtime.
What is the overtime rate in India? +
Under the Factories Act and most state Shops and Establishments Acts, overtime must be paid at twice (2x) the ordinary rate of wages.
Should breaks be deducted from work hours? +
It depends on company policy. Some businesses deduct a fixed break duration from daily hours. This calculator counts full punch-to-punch hours without break deduction.
What is the maximum working hours per day in India? +
Under the Factories Act, the maximum is 9 hours per day and 48 hours per week. The spread-over should not exceed 10.5 hours.
How does a time card help with payroll? +
Time cards provide the exact hours worked by each employee. For hourly or daily-wage workers, this directly determines salary. For salaried employees, it tracks overtime eligibility.
What is the difference between a time card and a timesheet? +
A time card records actual punch-in and punch-out times from a device. A timesheet is a self-reported log. Time cards from biometric devices are more accurate.
Does this calculator handle overnight shifts? +
Yes. If the punch-out time is earlier than the punch-in time, the calculator assumes an overnight shift and calculates hours accordingly.

Total up your work hours instantly.

Use the free Time Card Calculator above to add punch times, see total hours, and split regular from overtime.

Try the Calculator ↓
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Disclaimer: This calculator provides estimated work hours based on the times you enter. Actual payable hours may vary based on break policies and company rules. Attendo does not assume any legal liability for decisions made based on these calculations.